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Site Condition Report

Southwest Environmental can prepare your Site Condition Report for you. If you are on a site which is historically low risk, it may be possible to forgoe soil sampling and assess soil quality using a cost effective desk based approach. SWEL have submitted several site condition reports using this method. Read about a Site Condition Report Case Study.

A Site Condition Report is a supporting document for an Environmental Permit, that details the following:

  1. The condition of the site when you arrive. (Pre-application)

  2. Incidents that may degrade the quality of the land during the life of the permit, and practices put in to operation that may help maintain the quality of land. (Operational)

  3. Quality of the land on close of operations at the site. (Surrender)

Of particular concern is that of Contaminated Land, it is important to ascertain before operation commences that the land is not contaminated from previous industries occupying the site.

This can be accomplished via  a Desktop Study which will define whether the land is is likely to be contaminated. If conclusive evidence can not be found from secondary data, then Soil Sampling can be used to give a quantitative description of soil quality. When is Soil sampling necessary?

It is vital to check whether your site is contaminated before you start or you could be left footing a large clean up bill (remediation) when you come to surrender your permit. Site Condition Reports are sometimes needed for major permit variations.

Other documents associated with Environmental Permit Applications:

Site Management Plan
Odour Management Plan

Back to Main Site:

Permit Applications
Permit Surrender
Permit Exemptions
Soil - Site Condition Report


Site Condition Report Case Study - Waste Facility built commissioned on Former Colour Works

The UK already has plenty of contaminated land, and the Environment Agency are keen to minimize further impact on land quality from permitted activities via the use of site condition reports. Below we see the present day layout of the site (similar to the 1994 map), and what the site was being used for 30 odd years ago.

site condition report historic maps
historic map site condition report 1967

It is apparent that the site being proposed for use as a waste facility may well have significantly lower land quality owing to the presence of a "colour works" on the present site.

Historic factors such as these must be considered when assembling a site condition report.

When is Soil Sampling Necessary?

1. If you sampled the soil or groundwater at the time you applied for the original permit site condition report.
2. If your risk assessment identified that your activity presented a risk to land or groundwater and one or more of the following applies:

(a) If your records of the pollution prevention measures employed and their effectiveness at the site are incomplete. For example, if it is feasible that an undetected failure of your pollution prevention measures could have taken place (e.g. low level leakages over a substantial period of time) leading to land or groundwater pollution.

(b) If your records of the occurrence and remediation of pollution incidents are incomplete.

(c) If the records show compliance issues with respect to matters that may affect the condition of the land such as spills and leaks of polluting substances.

Will I need to remediate?

The EA state that:

"We do not expect you to address historic contamination, or that caused by non-permitted activities, except where the site has an assumed zero contamination because you did not establish otherwise before you commences operations. However, if we believe that it is reasonable to attribute contamination to your permitted operations then we will require you to take all practical steps to remediate that contamination."

There may well be a dramatic drop in the value of your site if it is found to be contaminated. Remediation costs are typically very high, and may even result in your site having a negative value.

Variations and Site Condition Reports

If you intend to make a substantial change in your operations, you should send the EA baseline data within an site condition report as part of your application for a variation to your permit. We will not require you to submit baseline data if you want to update your permit for reasons that do not constitute a substantial change, for example if you want to add a minor emission point to air.

The EA could decide to update your permit at any time and require you to provide baseline data as part of that update. However, in practice, the main reason for updating permits during the period 2012 to 2020 will be to give effect to BAT conclusions published by the European Commission and that will trigger the requirement for you to produce an SCR containing baseline data.

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